If a request is delivered to someone other than the Open Records Officer, it shall be forwarded to the Open Records Officer in a reasonable time. The five-business-day period for a response to the request begins once the designated Open Records Officer
For purposes of determining the end of the 5-business-day period, the day that a request is received (or deemed to be received) is not counted; the first day of the five-business-day period is the agency’s next business day.
Whether the request can be granted without further consideration. For example, if the Open Records Officer knows that the requested documents exist and are public records and that they are immediately accessible, no further analysis is necessary.
Whether the request implicates a right protected by the Pennsylvania or United States Constitution, including but not limited to, the constitutional right of privacy. If the Open Records Officer concludes that the request implicates such a right, he shall consult with counsel regarding the
A record will be provided, whenever available, in the medium requested by the requester (i.e., an electronic file if the information is already available in this form.). A record does not have to be converted to a media other than that in which it is maintained.
The State System will not create a public record that does not already exist, nor will it compile, maintain, format, or organize a public record in a manner in which the agency does not currently do so.
Redaction means the eradication of a portion of a document while retaining the remainder. Redaction must be performed in such a way as to prevent the requester from having access to the redacted information.
If it is determined that a public record contains information subject to access, as well as information not subject to access, the Right to-Know Law requires that the response must grant access to the information subject to access, but deny access to the information not subject to access.